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Home / About The Board / Press Releases and Board Meeting Notices / April 8, 2025 Board Meeting Minutes

April 8, 2025 Board Meeting Minutes

April 8, 2025

April 8, 2025 Board Meeting Minutes

April 8, 2025

HAMILTON COUNTY BOARD OF ELECTIONS
MEETING HELD
APRIL 8, 2025 AT 8:30AM

The meeting of the Hamilton County Board of Elections was called to order at 8:30am. Present were members Mr. Linser, Mr. Triantafilou, Mr. Gerhardt and Mr. Mallory. Also present: Director Sherry Poland and Deputy Director Raquel Burgos and Dave Stevenson and Linda Smith from the Hamilton County Prosecutor’s Office.

It was noted that proper notice was duly provided as required by O.R.C. 121.22. The meeting opened with the Pledge of Allegiance.

I. APPROVE: BOARD MEETING MINUTES: MARCH 4, 2025

Mr. Triantafilou made a motion to approve the Board meeting minutes for March 4, 2025; Mr. Mallory seconded. The motion passed unanimously.

II. APPROVE: MAY 6, 2025 PRIMARY/SPECIAL ELECTION EQUIPMENT ALLOCATION

The Board was reminded that Equipment Allocations were previously approved, with the Secretary of State requiring Board review and approval within 30 days of Election Day.

Mr. Triantafilou made a motion to approve the Staff recommendation of the May 6, 2025 Primary/Special Election Equipment Allocation; Mr. Mallory seconded. The motion passed unanimously.

III. APPROVE: MAY 6, 2025 PRIMARY/SPECIAL ELECTION BALLOT AND PROVISIONAL ENVELOPE QUANTITIES

The Board was reminded that Ballot and Provisional Envelope Quantities were previously approved, with the Secretary of State requiring Board review and approval within 30 days of Election Day.

Mr. Triantafilou made a motion to approve the Staff recommendation of the May 6, 2025 Primary/Special Election Ballot and Provisional Envelope Quantities; Mr. Mallory seconded. The motion passed unanimously.

IV. RESOLUTION: AUTHORIZING EXECUTION OF BALLOTSYNC SUBSCRIPTION AGREEMENT (25-003)

Ms. Poland advised the Board of BallotSync, a software that allows communication with other County Boards of Elections in sharing ballot language and candidates in overlapping districts in other counties. It is also used to submit ballot language for approval to the Ohio Secretary of State. This software is currently used in 44 counties in Ohio. The current contract expires June 1st. This Resolution authorizes the Director and Deputy Director to negotiate and execute the new contract.

Mr. Triantafilou made a motion to adopt Resolution 25-003; Mr. Mallory seconded. The motion passed unanimously.

V. PERSONNEL MATTERS

Ms. Burgos advised the Board of the Democratic vacancy in the Operations Department for the position of Election Equipment Supervisor. Staff recommends the appointment of Grant Sims to fill this role.

Mr. Triantafilou made the motion to approve the appointment; Mr. Mallory seconded. The motion passed unanimously.

Ms. Poland provided the Board with an updated Organizational Chart.

VI. OTHER BUSINESS

Ms. Poland advised the Board that Early Voting begins today; the Early Vote Center opened at 8am. 1500 Vote by Mail ballots will go out today and to date, we have 901 Poll workers trained via the online training system; in person training classes began yesterday.

Kenny Henning, Deputy Director of Regional Operations for the Ohio Secretary of State addressed the Board.

There being no further business to come before the Board, Mr. Triantafilou made a motion to adjourn; Mr. Mallory seconded. The motion passed unanimously.

APPROVED: MAY 5, 2025

CHAIR: ALEX LINSER

DIRECTOR: SHERRY L. POLAND