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Home / About The Board / Press Releases and Board Meeting Notices / June 6, 2023 Meeting Minutes

June 6, 2023 Meeting Minutes

June 6, 2023

June 6, 2023 Meeting Minutes

June 6, 2023

HAMILTON COUNTY BOARD OF ELECTIONS
MEETING HELD
JUNE 6, 2023 AT 8:30AM

The meeting of the Hamilton County Board of Elections was called to order at 8:30Am. Present were members Ms. McFarlin, Mr. Triantafilou, Mr. Gerhardt and Mr. Mallory. Also present: Director Sherry Poland, Deputy Director Alex Linser and David Stevenson and Charlie Anness from the Hamilton County Prosecutor’s Office.

It was noted that proper notice was duly provided as required by O.R.C. 121.22. The meeting opened with the Pledge of Allegiance.

I. APPROVE: BOARD MEETING MINUTES: MAY 15, 2023

Mr. Triantafilou made a motion to approve the Board Meeting Minutes for May 15, 2023; Mr. Mallory seconded. The motion passed unanimously.

II. EQUIPMENT ALLOCATION FOR THE AUGUST 8, 2023 SPECIAL ELECTION

The Board was advised of the Equipment Allocation for the August 8, 2023 Special Election. The allocation was made in accordance with Secretary of State Directive; Staff recommends approval.

Mr. Triantafilou made a motion to approve the Equipment Allocation for the August 8, 2023 Special Election; Mr. Mallory seconded. The motion passed unanimously.

III. APPROVE: 2024 PROPOSED BUDGET

The Board was advised of the 2024 Proposed Budget Summary. The Director and Deputy Director met with the Fiscal Officers and County Budget Analyst to ensure proper funding. Board approval is required prior to submission to the Hamilton County Commissioners. Staff will continue to work with the Budget analyst to ensure proper funding for next year.

Mr. Triantafilou made a motion to approve the 2024 Proposed Budget; Mr. Mallory seconded. The motion passed unanimously.

IV. APPROVE: RESOLUTION: ELECTION NIGHT REPORTING SUBSCRIPTION AGREEMENT (#23-002)

Ms. Poland advised the Board that this resolution gives the authority to the Director or Deputy Director to execute the agreement to license the Election Night Reporting software subscription for one year. This agreement is with the same vendor currently used and is the software used to post the Election night results to the website. This software includes the mapping and graphics displayed on the website. Staff recommends this as a one-year subscription to provide time for exploring future options.

Mr. Triantafilou made a motion adopt Resolution #23-002; Mr. Mallory seconded. The motion passed unanimously.

V. APPROVE: FULL TIME STAFF APPOINTMENT

Mr. Linser advised the Board of the appointment of Shaun Dixon to the position of Election Equipment Supervisor in the Operations Department.

Mr. Triantafilou made a motion to approve the appointment of Shaun Dixon; Mr. Mallory seconded. The motion passed unanimously.

VI. APPROVE: AMENDED 2023 BOARD MEETING SCHEDULE

Ms. Poland advised the Board of the proposed Amended Board meeting schedule which has been revised to include the required meetings for the August Special Election as well as timely certification of candidates for the November General Election.

Mr. Triantafilou made a motion to approve the amended 2023 Board Meeting schedule; Mr. Mallory seconded. The motion passed unanimously.

VII. OTHER BUSINESS

Ms. Poland provided an update of the implementation of the new Voter Registration system.

There being no further business to come before the Board, Mr. Triantafilou made a motion to adjourn; Mr. Mallory seconded. The motion passed unanimously.

APPROVED: JULY 11, 2023

CHAIR: GWEN MCFARLIN

DIRECTOR: SHERRY L. POLAND