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Home / About The Board / Press Releases and Board Meeting Notices / July 11, 2023 Board Meeting Minutes

July 11, 2023 Board Meeting Minutes

July 11, 2023

July 11, 2023 Board Meeting Minutes

July 11, 2023

HAMILTON COUNTY BOARD OF ELECTIONS
MEETING HELD
JULY 11, 2023 AT 8:30AM

The meeting of the Hamilton County Board of Elections was called to order at 8:30Am. Present were members Ms. McFarlin, Mr. Triantafilou and Mr. Gerhardt. Also present: Director Sherry Poland, Deputy Director Alex Linser and Charlie Anness from the Hamilton County Prosecutor’s Office.

It was noted that proper notice was duly provided as required by O.R.C. 121.22. The meeting opened with the Pledge of Allegiance.

I. APPROVE: BOARD MEETING MINUTES: JUNE 6, 2023

Mr. Triantafilou made a motion to approve the Board Meeting Minutes for June 6, 2023; Mr. Gerhardt seconded. The motion passed unanimously.

II. APPROVE: PETITION TO BE RECOGNIZED AS COMMITTEE TO APPOINT OBSERVERS FOR A BALLOT QUESTION OR ISSUE

Ms. Poland advised the Board that this matter is regarding a Committee Opposing State Issue 1 for the August Election. The Petition was filed timely and appears to be in order; Staff recommends approval.

Mr. Triantafilou made a motion to approve the Petition; Mr. Gerhardt seconded. The motion passed unanimously.

III. REVIEW: DEMOLISHED BUILDINGS REPORT

Registration Administrator Chuck Eckert presented the following reports from the Port Authority and the City of Cincinnati regarding the demolished properties from the prior year.
Port Authority: The list included 4 addresses of demolished properties; staff determined there were no registered voters at any of the 4 addresses.
City of Cincinnati: The list included 9 addresses; staff determined there were 14 registered voters at the 9 addressees. Letters, including registration forms, were sent to each registered voter; all were returned undeliverable, 4 with a forwarding address. The information was forwarded with no response. A bipartisan team conducted site visits of the properties and provided the Board with photos of the vacant properties.

Mr. Triantafilou made a motion to challenge the 14 registered voters should they attempt to vote from the address of the demolished property; Mr. Gerhardt seconded. The motion passed unanimously.

IV. APPROVE: 2023 AUGUST SPECIAL ELECTION EQUIPMENT ALLOCATION

Ms. Poland reminded the Board that they previously approved the allocation but is also required to review the allocation within 30 days before Election Day. The registration numbers have been updated but no changes to the allocation have been made.

Mr. Triantafilou made a motion to approve the August 2023 Special Election Equipment Allocation; Mr. Gerhardt seconded. The motion passed unanimously.

V. APPROVE: 2023 AUGUST SPECIAL ELECTION BALLOT AND PROVISIONAL ENVELOPE QUANTITIES

Mr. Triantafilou made a motion to approve the August 2023 Special Election Ballot and Provisional Envelope Quantities; Mr. Gerhardt seconded. The motion passed unanimously.

VI. ADOPT: RESOLUTION: AUGUST 8 SPECIAL ELECTION FUNDING AGREEMENT (23-003)

Ms. Poland advised the Board that the General Assembly passed House Bill 33 which includes the funding for the August 8, 2023 Special Election. The state will bear the entire cost of the election. The Board needs to approve the resolution giving the Director and Deputy Director the authority to execute the agreement with the Secretary of State for funding.

Mr. Triantafilou made a motion to adopt Resolution 23-003; Mr. Gerhardt seconded. The motion passed unanimously.

VII. OTHER BUSINESS

Kenny Henning, Regional Liaison for the Ohio Secretary of State addressed the Board. He thanked Director Poland and the OAEO Leadership for their assistance in working on the formula funding for all eighty-eight county Boards of Elections. He also offered congratulations to the Board for the recognition received at the Summer Conference for best social media award.

Mr. Linser commented on the receipt of the Award from the Secretary of State and a letter from Congressional Representative Kerry congratulating the Board on winning a Clearie Award for our communication efforts.

Ms. Poland provided an update on early voting and the start of vote by mail; as well as the signature verification process for the statewide petitions.

There being no further business to come before the Board, Mr. Triantafilou made a motion to adjourn; Mr. Gerhardt seconded. The motion passed unanimously.

APPROVED: AUGUST 7, 2023

CHAIR: GWEN MCFARLIN

DIRECTOR: SHERRY L. POLAND