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Home / About The Board / Press Releases and Board Meeting Notices / April 28, 2020 Meeting Minutes

April 28, 2020 Meeting Minutes

April 28, 2020

April 28, 2020 Meeting Minutes

April 28, 2020

HAMILTON COUNTY BOARD OF ELECTIONS APRIL 28, 2020 AGENDA

I. Call Meeting to Order at 6:30pm

II. Pledge of Allegiance

III. Proper notice given as required under O.R.C. 121.22

IV. Approve Board Meeting Minutes: April 22, 2020

V. Review: Ballot Remakes

VI. Declare polls closed at the Board of Elections Office only at 7:30am on April 28th for voters with qualifying disability or voters who are unable to receive mail

VII. Personnel Matter

VIII. Adjourn Next Meeting: Special Meeting: TBD Regular Meeting: Tuesday, May 12, 2020 at 8:30am

 

HAMILTON COUNTY BOARD OF ELECTIONS MEETING HELD APRIL 28, 2020 at 6:30PM

The meeting of the Hamilton County Board of Elections was called to order at 6:30pm by Chair Gwen McFarlin. Present were members Mr. Triantafilou,
Mr. Faux and Mr. Gerhardt. Also present: Director Sherry Poland and Deputy Director Sally Krisel and David Stevenson with the Hamilton County Prosecutor's office. Due to COVID-19 and Ohio Governor Mike DeWine's stay at home order, the meeting was live streamed for public viewing.

Ms. McFarlin noted that proper notice was duly provided as required by O.R.C. 121.22. Ms. McFarlin opened the meeting with the Pledge of Allegiance.

I. APPROVE BOARD MEETING MINUTES: APRIL 22, 2020

Mr. Triantafilou asked that the minutes for April 22, 2020 reflect the statement by Mr. Stevenson which properly indicated the reason for the Executive session, which was "personnel matters and matters of compensation". With this amendment to the minutes, Mr. Triantafilou made a motion to approve the Board Meeting Minutes for April 22, 2020; Mr. Faux seconded. The motion passed unanimously.

II. APPROVE: BALLOT REMAKES

Ms. Criddle presented the following ballots to the Board. All were remade by bipartisan teams pursuant to Secretary of State Directive and Board policy:

Remakes: Damaged A648-A681, A726-A802, A935-A940

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

Remakes: Single Sheet* A682 -A683, A884; A890

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

*Symmes Twp. and the City of Indian Hill each had two sheet ballots. These voted ballots were returned without the second sheet; Ballots remade to include a second (unvoted) sheet for ballot accounting purposes.

Remakes: 17-year-old voters* A686-A725, A934

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

*17-year old voters may not vote on questions or issues or in contests to directly elect candidates. Ballots remade to exclude those contests.

Remakes: Stray Marks A803-A879

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

Remakes: Double Bubble* A684 - A685, A880-A883

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

*Voter cast vote for candidate and also votes same candidate as a write in - ballot remade to exclude second vote (overvote).

Remakes: UOCA VA A924-A930

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

Remake: Remote Ballot Access System * A931

Mr. Triantafilou made a motion to approve the ballot as remade; Mr. Faux seconded. The motion passed unanimously.

*Voter with qualifying disability may timely submit a completed application to use the Board's remote ballot access system to mark their absentee ballot. The ballot is printed out and mailed back to the BOE, thereby requiring it to be remade to ballot paper for scanning purposes.

Remakes: Voter Intent* A891-A923

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

*Remakes reviewed by Director and Deputy Director prior to being presented to the Board.

Remakes: Wrong Precinct* A932-A933

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

*Voter sent incorrect precinct Ballot; remade to correct precinct (all contests same for each precinct)

III. DECLARE POLLS CLOSED AT THE BOARD OF ELECTIONS OFFICE ONLY AT 7:30PM ON APRIL 28™ FOR VOTERS WITH QUALIFYING DISABILITY OR VOTERS WHO ARE UNABLE TO RECEIVE MAIL

Mr. Triantafilou made a motion to Declare the polls closed at the Board of Elections office only at 7:30pm on April 28th for Voters with qualifying disability or voters who are unable to receive mail; Mr. Faux seconded. The motion passed unanimously.

V. PERSONNEL MATTER

Mr. Triantafilou made a motion to enter Executive Session pursuant to Section G of the ORC 121.22 for the purpose of discussing Employee Discipline; Mr. Faux seconded. Ms. McFarlin -aye; Mr. Triantafilou -aye; Mr. Faux -aye; Mr. Gerhardt -aye. The motion passed unanimously whereupon the Board entered Executive session at 6:49pm.

Mr. Triantafilou made a motion to return to Regular Session; Mr. Faux seconded. Ms. McFarlin -aye; Mr. Triantafilou -aye; Mr. Faux -aye; Mr. Gerhardt -aye. The motion passed unanimously whereupon the Board returned to Regular Session at 7:26pm.

Mr. Faux made a motion to authorize the Director and Deputy Director to terminate the employment of the individual as a result of the discussion in Executive session; Mr. Triantafilou seconded. The motion passed unanimously.

There being no further business to come before the Board at this time, Mr. Triantafilou made a motion to stand in recess; Mr. Faux seconded. The motion passed unanimously. Chair McFarlin called the meeting back to order at 3am. The Board was advised of the continuation of Ballot remakes. Ms. Criddle presented the following ballots to the Board. All were remade by bipartisan teams pursuant to Secretary of State Directive and Board policy:

Remakes: Damaged
A941-A966
A1000-A1010
A1034-A1040
A1058 -A1060
Al 080 -Al 082
A1087 -A1089; A 1092 -A1095

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

Remake: Improperly Marked Al054

Mr. Triantafilou made a motion to approve the ballot as remade; Mr. Faux seconded. The motion passed unanimously.

Remakes: 17-year-old voters* A984-A999, Al055, Al076 - Al077; Al086

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

*17-year old voters may not vote on questions or issues or in contests to directly elect candidates. Ballots remade to exclude those contests.

Remakes: Stray Marks Al011-Al033, Al041-Al042, Al061 -Al064; Al075, Al 083 -Al 085

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

Remakes: Single Sheet*

Al046-Al047
Al065 - Al070
Al073; Al079
Al090 -Al091

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

*Symmes Twp. and the City of Indian Hill each had two sheet ballots. These ballots were returned without the second sheet; Ballots remade to include a second (unvoted) sheet (for ballot accounting purposes).

Remakes: Wrong Precinct* Al071-A1072

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

*Voter sent incorrect precinct Ballot; remade to correct precinct (all contests same for each precinct).

Remakes: Double Bubble* Al053, Al074

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

*Voter casts vote for candidate and also votes same candidate as a write in -ballot remade to exclude second vote (overvote).

Remakes: Voter Intent*

A967-A983
A1048 - A1052
A1056 -1057; A1078

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

*Remakes reviewed by Director and Deputy Director prior to being presented to the Board.

There being no further business to come before the Board, Mr. Triantafilou made a motion to adjourn; Mr. Faux seconded. The motion passed unanimously.

 

APPROVED DATE: May 12, 2020

CHAIR: Gwen L. McFarlin

DIRECTOR: Sherry L. Poland