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Home / About The Board / Press Releases and Board Meeting Notices / July 13, 2021 Meeting Minutes

July 13, 2021 Meeting Minutes

July 13, 2021

July 13, 2021 Meeting Minutes

July 13, 2021

HCBOE Board Meeting Minutes 7-13-21

 

HAMILTON COUNTY BOARD OF ELECTIONS

MEETING HELD

JULY 13, 2021 at 8:30AM

 

The meeting of the Hamilton County Board of Elections was called to order at 8:30am.  Present were members Ms. McFarlin, Mr.  Gerhardt and Mr. Mallory. Also present: Deputy Director Alex Linser and Charles Eckert sitting in for Director Sherry Poland; David Stevenson and Jesse Daley with the Hamilton County Prosecutor’s office. The meeting was live streamed for public viewing from the board’s website.

 

It was noted that proper notice was duly provided as required by O.R.C. 121.22.  The meeting opened with the Pledge of Allegiance.

 

  1. APPROVE: BOARD MEETING MINUTES JUNE 7, 2021 AND JUNE 17, 2021

 

Mr. Mallory noted that the June 17, 2021 minutes reflected an inaccurate motion and second for the recorded motion to adjourn.  After the Board consulted with the notes from the meeting Mr. Mallory made a motion to approve the Board meeting minutes from June 7, 2021 and the Board meeting minutes from June 17, 2021 with the noted changes; Mr. Gerhardt seconded.  The motion passed unanimously.

 

  1. APPROVE: FULL TIME STAFF APPOINTMENT

 

Mr. Mallory made a motion to approve the full-time appointment of Stacey Moher to Precinct Election Official Coordinator, Absentee Voting and Precinct Election Official Department; Mr. Gerhardt seconded.  The motion passed unanimously.

 

III. APPROVE: PARENTAL LEAVE POLICY

 

The Board was advised that in June the Board of Hamilton County Commissioners adopted a policy for Parental Leave.  The policy consists of 8 weeks paid leave to county employees, both parents are eligible, upon the birth or adoption of a child. Leave may be used twice during an employees’ tenure with the County.  Ray Pater, Human Resource Officer, provided a revision to the Board policy regarding same; Staff recommends approval.

 

Mr. Gerhardt made a motion to adopt the Parental Leave Policy (Paid Parental Leave & Parental Leave); Mr. Mallory seconded.  The motion passed unanimously.

 

  1. MOTION TO SUPPORT KIDS VOTING

 

Kids voting is a National organization with an Ohio Chapter that promotes civic engagement in students at the High School level.  The Ohio Association of Election Officials voted at their June meeting to support Kids Voting Ohio and asked Boards of Election to support same.

 

Mr. Mallory made a motion to support Kids Voting Ohio; Mr. Gerhardt seconded.  The motion passed unanimously.

 

  1. OTHER BUSINESS

 

Deputy Director Alex Linser made the following updates:

 

  1. The upgrade of the Hart Intercivic voting system previously scheduled for approval by the Board of Voting Examiners has been delayed. We are still awaiting the hearing for approval and are making contingency plans in the event the upgrade is not available in time for the November election.
  2. The approval of the precinct realignments that took place at a previous meeting was made contingent on approval by the Secretary of State; said approval has now been received.
  3. The Board was provided an updated Organizational Chart to reflect the recent Staff changes.
  4. PEO surveys with requests for PEOs to work the upcoming election have been mailed. County Administration has agreed to an incentive payment of $50 to those PEOs that worked during the November 2020 Election.
  5. Due to scheduling conflicts, it will be necessary to change the next meeting date. Staff recommends August 10th at 8:30am.

 

Mr. Mallory made a motion to reschedule the next meeting to August 10, 2021 at 8:30am; Mr. Gerhardt seconded.  The motion passed unanimously.

  1. The Board was made aware of artwork gifted to the Board of Elections by former Deputy Director Sally Krisel, which is now hanging in the lobby. Another addition to the lobby is a shadowbox of all the positive notes, cards, and social media posts regarding the 2020 Elections.  These were gathered and collected by Director Sherry Poland throughout the Elections cycles. A special thanks to Digital Communications manager Umeirra Savani for assembling the shadowbox.

 

Ms. McFarlin questioned the finalization of polling locations for the November Election.  Mr. Linser reported on the status.

 

There being no further business to come before the Board, Mr. Mallory made a motion to adjourn; Mr. Gerhardt seconded.  The motion passed unanimously.

 

APPROVED:       AUGUST 10, 2021

 

CHAIR:               GWEN MCFARLIN

 

DIRECTOR:       SHERRY L. POLAND