Nov 2, 2020 Meeting Minutes

HAMILTON COUNTY BOARD OF ELECTIONS NOVEMBER 2, 2020 AGENDA

I. Call Meeting to Order at 8:30am I

I. Pledge of Allegiance

III. Proper notice given as required under O.R.C. 121.22

IV. Approve: Board Meeting Minutes: October 7, 2020 - October 13, 2020 - October 15, 2020

V. Approve: Ballot Remakes

VI. Review: Logic and Accuracy Testing Results

VII. Declare the Polls Open for the November 3, 2020 Presidential Election

VIII. Update: November 3, 2020 Presidential Election Planning

IX. Other Business

X. Stand in Recess

Next Meeting: Reconvene Tuesday November 3, 2020 at 6:00pm, Monday November 16, 2020 at 8:30am, Wednesday November 18, 2020 at 8:30am, Wednesday November 18, 2020 at 12pm

HAMILTON COUNTY BOARD OF ELECTIONS MEETING HELD NOVEMBER 2, 2020 at 8:30AM

The meeting of the Hamilton County Board of Elections was called to order at 8:30am by Chair Gwen McFarlin. Present were members Mr. Triantafilou, Mr. Gerhardt and Mr. Faux. Also present: Director Sherry Poland and Deputy Director Sally Krisel and David Stevenson and Cooper Bowen with the Hamilton County Prosecutor's office. Due to Social Distancing and limited space in the Board Meeting Room, the meeting was live streamed for public viewing.

Ms. McFarlin noted that proper notice was duly provided as required by O.R.C. 121.22. Ms. McFarlin opened the meeting with the Pledge of Allegiance.

I. APPROVE: BOARD MEETING MINUTES: OCTOBER 7, 2020 - OCTOBER 13, 2020 -OCTOBER 15, 2020.

Mr. Triantafilou made a motion to approve the Board meeting minutes for October 7, 2020, October 13, 2020 and October 15, 2020; Mr. Faux seconded. The motion passed unanimously.

II. APPROVE: BALLOT REMAKES

Ms. Criddle presented the following ballots to the Board. AU were remade by bipartisan teams pursuant to Secretary of State Directive and Board policy:

Remakes: UOCAVA
A247-A935
Al 139 -A1207
A1251 -A1334
A1427 -A1444
A1752-A1768
A1868 -A2018
A2118-A2160
A2539-A2617
A2654 -A2704

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

Remakes: Double Bubble*
A936 -Al018
Al209 -A1250

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

*Voter cast vote for candidate and also voted same candidate as a write in -ballot remade to exclude second vote (overvote).

**The Board was advised of updated instruction from the Ohio Secretary of State that allows the use of the software system to enable bipartisan teams to override the over-vote rather than remake the ballot resulting in a more efficient process.

Remakes: Damaged
Al 022 -Al 138
Al335 -Al 426
A1473 -Al518
A1565 -A1571
Al 769 -Al829 A2019-A2117
A2161 -A2199 A2219-A2315
A2618 -A2653

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

Remakes: Stray Marks*
Al445 -Al472
Al519 -Al564
A1572-Al741
Al861 -Al867
A2200 -A2218
A2316-A2502

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

*Ballots reviewed by Director and Deputy Director.

Remakes: Remote Ballots
Special Disability/Electronic ballot
Al019 & A2706

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

Remakes: President only*
A1020 & Al021
Al208 & A2705

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

*Voters who have moved out of state and were unable to register in their new State and have applied by the appropriate deadline to cast their ballot for President only. The Ballots are remade in the event the voter votes in contests other than President to reflect their vote for the President only.

Remakes: Voter Intent*
A1742-A1751
A1830 - A1860
A2503 - A2538

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Faux seconded. The motion passed unanimously.

*Ballots reviewed by Director and Deputy Director.

A final issue was brought to the attention of the Board. A voter cast a November General Election ballot but placed it in the ID envelope from the March Primary Election. All identification information is the same however the envelope differs in that it indicates it is the Primary Election and instructs the voter to select a political party. An ID and a signature are provided with this envelope. Staff is seeking direction form the Board in processing this ballot.

Mr. Triantafilou made a motion to accept this ballot; Mr. Faux seconded. The motion passed unanimously.

III. APPROVE: LOGIC AND ACCURACY TESTING RESULTS

Ms. Poland reported the results of the Public Test that was conducted.

Mr. Triantafilou made a motion to approve the Logic and Accuracy Testing results; Mr. Faux seconded. The motion passed unanimously.

IV. DECLARE THE POLLS OPEN FOR THE NOVEMBER 3, 2020 PRESIDENTIAL ELECTION

Mr. Triantafilou made a motion to declare the Polls open at 6:30am on Tuesday, November 3, 2020 for the November 2020 Presidential Election; Mr. Faux seconded. The motion passed unanimously.

V. UPDATE: NOVEMBER 3, 2020 PRESIDENTIAL ELECTION

The Board was provided an update on several items:

1. Early/Absentee Voting Update: 181,119 requests for by mail ballots have been received; 161,626 ballots have been returned - 89%
77,535 voters have voted in person at the BOE

2. Poll worker Training is complete; approximately 100 trained poll workers are available as reserve to handle any last-minute cancellations or to be sent as extra help in polling locations that may be experiencing exceptionally long lines. If they are not utilized in those capacities, they will be utilized for in house election day assignments.

3. The Board was advised of the intention to Live Stream the Election Night count via ICRC. Results will be displayed in the media room as is customary as well as in the Board room to allow for overflow. Candidates and Media are asked to conduct any interviews outside of the BOE.

4. The Board was advised the number of Provisional ballots in early voting was 2440.

The Members of the Board took this opportunity to express their praise to the Staff for their planning, foresight and smooth operation of early voting. They also noted the unprecedented abundance of community praise to the Board of Elections for the early voting experience.

VI. OTHER BUSINESS

Kenny Henning, Regional Liaison to the Ohio Secretary of State addressed the Board and reiterated the compliments of the Hamilton County BOE staff.

There being no further business to come before the Board, Mr. Triantafilou made a motion to stand in recess;' Mr. Faux seconded. The motion passed unanimously.

HAMIL TON COUNTY BOARD OF ELECTIONS NOVEMBER 3, 2020 at 6PM

The meeting of the Hamilton County Board of Elections was reconvened at 6pm by Chair Gwen McFarlin. Present were members Mr. Triantafilou and Mr. Gerhardt. Also present: Director Sherry Poland and Deputy Director Sally Krisel and David Stevenson and Cooper Bowen with the Hamilton County Prosecutor's office. Due to Social Distancing and limited space in the Board Meeting Room, the meeting was live streamed for public viewing.

Ms. McFarlin noted that proper notice was duly provided as required by O.R.C. 121.22. Ms. McFarlin opened the meeting with the Pledge of Allegiance.

I. APPROVE: BALLOT REMAKES

Ms. Criddle presented the following ballots to the Board. All were remade by bipartisan teams pursuant to Secretary of State Directive and Board policy:

Remakes: Stray Marks*
A2707 -A2744
A2921-A2932

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Gerhardt seconded. The motion passed unanimously.

*Ballots reviewed by Director and Deputy Director.

Remakes: Damaged
A2745 -A2800
A2873 -A2883
A2889-A2911
A2919 -A2920

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Gerhardt seconded. The motion passed unanimously.

Remakes: UOCAVA
A2822 -A2872
A2884 -A2888
A2933 -A2946

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Gerhardt seconded. The motion passed unanimously.

Remakes: Double Bubble*
**Electronic Override -35

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Gerhardt seconded. The motion passed unanimously.

*Voter cast vote for candidate and also voted same candidate as a write in -ballot remade to exclude second vote (overvote).

Remakes: Voter Intent*
A2801-A2821
A2912-A2918

Mr. Triantafilou made a motion to approve the ballots as remade; Mr. Gerhardt seconded. The motion passed unanimously.

*Ballots reviewed by Director and Deputy Director.

II. DECLARE THE POLLS CLOSED FOR THE NOVEMBER 3, 2020 PRESIDENTIAL ELECTION

Mr. Triantafilou made a motion to declare the Polls closed at 7:30pm on Tuesday, November 3, 2020 for the November 2020 Presidential Election; Mr. Gerhardt seconded. The motion passed unanimously.

III. OTHER BUSINESS

The Board was advised they would be required to be available throughout the evening for approval of additional remakes of absentee ballots that are returned up until 7:30pm.

The first report of results will include all of the early in person votes cast as well as a majority of the absentee ballots returned. As the evening progresses, intermittent reports will be released as the results come back from the precincts.

The Board was reminded that the vote counting would be live streamed via ICRC beginning at 7 :30pm; the Media room is open to the press and public.

There being no further business to come before the Board at this time, Mr. Triantafilou made a motion to stand in recess; Mr. Gerhardt seconded. The motion passed unanimously.

HAMILTON COUNTY BOARD OF ELECTIONS NOVEMBER 4, 2020 at 1:10AM

The meeting of the Hamilton County Board of Elections was reconvened on Wednesday, November 4, 2020 at 1:10am by Chair Gwen McFarlin. Present were members Mr. Gerhardt and Mr. Faux. Also present: Director Sherry Poland and Deputy Director Sally Krisel and David Stevenson with the Hamilton County Prosecutor's office.

I. APPROVE: BALLOT REMAKES

Ms. Criddle presented the following ballots to the Board. All were remade by bipartisan teams pursuant to Secretary of State Directive and Board policy:

Remakes: UOCA VA
A2946 - A2956
A3017-A3052