November 7 & 8, 2022 Meeting Minutes
November 7, 2022
November 7 & 8, 2022 Meeting Minutes
November 7, 2022
HAMILTON COUNTY BOARD OF ELECTIONS
MEETING HELD
NOVEMBER 7, 2022 AT 8:30AM
The meeting of the Hamilton County Board of Elections was called to order at 8:30am. Present were members Ms. McFarlin, Mr. Triantafilou, Mr. Gerhardt and Mr. Mallory. Also present: Director Sherry Poland and Deputy Director Alex Linser; David Stevenson with the Hamilton County Prosecutor’s office.
It was noted that proper notice was duly provided as required by O.R.C. 121.22. The meeting opened with the Pledge of Allegiance.
I. APPROVE: BOARD MEETING MINUTES: OCTOBER 11, 2022
Mr. Triantafilou made a motion to approve the Board Meeting Minutes for October 11, 2022; Mr. Mallory seconded. The motion passed unanimously.
II. APPROVE: BALLLOT REMAKES
Ms. Criddle presented the following ballots to the Board. All were remade by bipartisan teams pursuant to Secretary of State Directive and Board policy:
Remakes: UOCAVA Mr. Triantafilou made a motion to
A1 – A86 approve the ballots as remade; Mr. Mallory
A237 – A292 seconded. The motion passed unanimously.
A491 – A549
A622 – A670
A697 – A719
A782 – A793
A849 – A873
Remakes: Damaged Mr. Triantafilou made a motion to
A87 – A127 approve the ballots as remade; Mr. Mallory.
A176 – A186 seconded. The motion passed unanimously.
A218 – A222
A387 – A419
A550 – A577
A720 – A743
A794 – A802
A804 – A808
Remakes: Stray Marks* Mr. Triantafilou made a motion to
A128 – A153 approve the ballots as remade; Mr. Mallory
A187 – A217 seconded. The motion passed unanimously.
A293 – A344
A420 – A490
A586 – A616
A671 – A686
A754 – A781
A809 – A821
*Ballots reviewed by Director and Deputy Director.
Remakes: Jail/Out of County* Mr. Triantafilou made a motion to
A803 approve the ballot as remade; Mr. Mallory
seconded. The motion passed unanimously.
*Voter incarcerated out of county; emailed ballot remade to ballot paper
Remakes: Double Bubble* Mr. Triantafilou made a motion to
A345 – A348 approve the ballots as remade; Mr. Mallory
A617 – A621 seconded. The motion passed unanimously.
A749 – A753
A829 – A831
*Voter cast vote for candidate and also voted same candidate as a write in – ballot remade to exclude second vote (overvote).
Remakes: Voter Intent* Mr. Triantafilou made a motion to
A154 – A175 approve the ballots as remade; Mr. Mallory
A223 - A236 seconded. The motion passed unanimously.
A349 – A386
A578 – A585
A687 – A696
A744 – A748
A822 – A828
*Ballots reviewed by Director and Deputy Director.
Remakes: Orphan (Single Sheet)* Mr. Triantafilou made a motion to A832- A848 approve the ballots as remade; Mr. Mallory seconded. The motion passed unanimously.
*Ballot was a 2-sheet ballot; voter returned just one sheet. Ballot remade with second blank sheet for ballot accounting purposes.
III. APPROVE: LOGIC AND ACCURACY TESTING RESULTS
The Board was advised that Logic and Accuracy testing is conducted multiple times throughout the Election Cycle; the Public test was conducted November 3, 2022.
Mr. Triantafilou made a motion to approve the Logic and Accuracy Testing results; Mr. Mallory seconded. The motion passed unanimously.
IV. DECLARE POLLS OPEN AT 6:30AM ON NOVEMBER 8, 2022
Mr. Triantafilou made a motion to Declare the Polls open November 8, 2022 at 6:30am; Mr. Mallory seconded. The motion passed unanimously.
V. OTHER BUSINESS
Ms. Poland reported that over 2500 poll workers have been trained for Tuesday’s Election. This number allows for a small reserve of trained poll workers who will be assigned to fill any last-minute cancellations. Any individuals not assigned to work the polls will report to the BOE on Election Day.
Ms. Poland reported that the Early Vote Center has processed over 31,000 voters and over 71,000 individuals have requested a ballot by mail with a return rate of approximately 80% thus far. Voters are reminded that Ballots must be received at the Board by 7:30pm on Election Day; mailed ballots must be postmarked by Monday, November 7th and received on or before November 18th.
Mr. Mallory requested an update on campaign activities at the Early Vote Center. Ms. Poland reported that there was an incident with an individual using a bullhorn to campaign, which could be heard inside the polling place. Administrative staff, including the Director and Deputy Director made repeated requests for the activity to cease; the requests were refused. Eventually the individual was asked to leave the premises and ultimately arrested. No other update was available.
Ms. McFarlin commended the Staff on their professionalism.
Mr. Linser made the reminder that Early in-person voting ends today at 2pm. Mr. Linser complimented Staff at the Early Vote Center, stating that in the past week the numbers have remained consistent at approximately 400 voters per hour.
Kenny Henning, Regional Liaison for the Ohio Secretary of State addressed the Board, also complimenting Hamilton County BOE Staff.
There being no further business to come before the Board, Mr. Triantafilou made a motion to Stand in Recess; Mallory seconded. The motion passed unanimously.
HAMILTON COUNTY BOARD OF ELECTIONS
MEETING HELD
NOVEMBER 8, 2022 at 6:30PM
The meeting of the Hamilton County Board of Elections reconvened on Tuesday November 8, 2022 at 6:30pm. Present were members Ms. McFarlin, Mr. Triantafilou, Mr. Gerhardt and Mr. Mallory. Also present: Director Sherry Poland and Deputy Director Alex Linser; David Stevenson with the Hamilton County Prosecutor’s office.
It was noted that proper notice was duly provided as required by O.R.C. 121.22. The meeting opened with the Pledge of Allegiance.
I. APPROVE: BALLOT REMAKES
Ms. Criddle presented the following ballots to the Board. All were remade by bipartisan teams pursuant to Secretary of State Directive and Board policy:
Remakes: UOCAVA Mr. Triantafilou made a motion to
A874 – A889 approve the ballots as remade; Mr. Mallory
seconded. The motion passed unanimously.
Remakes: Damaged Mr. Triantafilou made a motion to
A890 – A901 approve the ballots as remade; Mr. Mallory
A956; A 959 seconded. The motion passed unanimously.
Remakes: Stray Marks* Mr. Triantafilou made a motion to
A909 – A935 approve the ballots as remade; Mr. Mallory
seconded. The motion passed unanimously.
*Ballots reviewed by Director and Deputy Director.
Remakes: Orphan (Single Sheet)*Mr. Triantafilou made a motion to
A958 approve the ballot as remade; Mr. Mallory seconded. The motion passed unanimously.
*Ballot was a 2-sheet ballot; voter returned just one sheet. Ballot remade with second blank sheet for ballot accounting purposes.
Remakes: Mismatched* Mr. Triantafilou made a motion to
A936 – A957 approve the ballots as remade; Mr. Mallory
seconded. The motion passed unanimously.
*Ballots were 2 sheets; Second sheet mismatched serial number. Ballots remade for ballot accounting purposes.
II. DECLARE POLLS CLOSED AT 7:30PM ON NOVEMBER 8, 2022
Mr. Triantafilou made a motion to Declare the Polls Closed on November 8, 2022 at 7:30pm; Mr. Mallory seconded. The motion passed unanimously.
III. OTHER BUSINESS
Ms. Poland reported that as of this moment, turnout is at 48%. The Board will need to remain in session for the purpose of approving further remakes; the next steps in processing the Absentee Ballots received by 7:30pm as well as the tabulation beginning at 7:30pm was explained.
Mr. Triantafilou made a motion to Stand in Recess; Mr. Mallory seconded. The motion passed unanimously.
The meeting of the Hamilton County Board of Elections reconvened Wednesday, November 9th at 12:05am. Mr. Triantafilou made a motion to come out of recess; Mr. Mallory seconded. The motion passed unanimously.
I. APPROVE: BALLOT REMAKES
Ms. Criddle presented the following ballots to the Board. All were remade by bipartisan teams pursuant to Secretary of State Directive and Board policy:
Remakes: Damaged Mr. Triantafilou made a motion to approve
A960 -A961 approve the ballots as remade; Mr. Mallory
A981- A986 seconded. The motion passed unanimously.
A1007 -A1008
A1053 – A1062
Remakes: Stray Marks* Mr. Triantafilou made a motion to
A962 – A972; A988 approve the ballots as remade; Mr. Mallory
A1012 – A1015 seconded. The motion passed unanimously.
A1035 – A1042
*Ballots reviewed by Director and Deputy Director.
Remakes: Voter Intent* Mr. Triantafilou made a motion to
A973 – A976 approve the ballots as remade; Mr. Mallory
A988 seconded. The motion passed unanimously.
A1009 – A1011
A1033 – A1034
A1043
*Ballots reviewed by Director and Deputy Director.
Remakes: Double Bubble* Mr. Triantafilou made a motion to
A977 approve the ballots as remade; Mr. Mallory
A1048 – A 1049 seconded. The motion passed unanimously.
*Voter cast vote for candidate and also voted same candidate as a write in – ballot remade to exclude second vote (overvote).
Remakes: Mismatched* Mr. Triantafilou made a motion to
A978 – A980 approve the ballots as remade; Mr. Mallory
A1050 – A1052 seconded. The motion passed unanimously.
*Ballots were 2-sheets; Second sheet mismatched serial number. Ballots remade for ballot accounting purposes.
Remakes: UOCAVA Mr. Triantafilou made a motion to
A989 – A1006 approve the ballots as remade; Mr. Mallory
A1016 – A1031 seconded. The motion passed unanimously.
Remakes: Orphan (Single Sheet)* Mr. Triantafilou made a motion to A1032; A1044-A1047 approve the ballots as remade; Mr. Mallory
A1063- A1065 seconded. The motion passed unanimously.
*Ballots were 2 sheets; voter returned just one sheet. Ballots remade with second blank sheet for ballot accounting purposes.
There being no further business to come before the Board, Mr. Mallory made a motion to adjourn; Mr. Triantafilou seconded. The motion passed unanimously.
APPROVED: NOVEMBER 21, 2022
CHAIR: GWEN MCFARLIN
DIRECTOR: SHERRY L. POLAND