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Home / About The Board / Press Releases and Board Meeting Notices / November 1&2 Meeting Minutes

November 1&2 Meeting Minutes

November 1, 2021

November 1&2 Meeting Minutes

November 1, 2021

Minutes November 1&2, 2021 website

HAMILTON COUNTY BOARD OF ELECTIONS

MEETING HELD

NOVEMBER 1, 2021 at 8:30AM

 

The meeting of the Hamilton County Board of Elections was called to order at 8:30am.  Present were members Ms. McFarlin, Mr. Triantafilou, Mr.  Gerhardt and Mr. Mallory. Also present: Director Sherry Poland and Deputy Director Alex Linser; Jesse Daley with the Hamilton County Prosecutor’s office.

 

It was noted that proper notice was duly provided as required by O.R.C. 121.22.  The meeting opened with the Pledge of Allegiance.

 

  1. APPROVE: BOARD MEETING MINUTES OCTOBER 12, 2021

 

Mr. Triantafilou made a motion to approve the Board meeting minutes from October 12, 2021; Mr. Mallory seconded.  The motion passed unanimously.

 

  1. BALLOT REMAKES

 

Ms. Criddle presented the following ballots to the Board.  All were remade by bipartisan teams pursuant to Secretary of State Directive and Board policy:

 

Remakes: UOCAVA                         Mr. Triantafilou made a motion to approve

A1 – A11                                            the ballots as remade; Mr. Mallory

A154 – A163                                     seconded. The motion passed unanimously.

 

Remakes: Stray Marks*                   Mr. Triantafilou made a motion to approve

A12 – A65                                          the ballots as remade; Mr. Mallory

A114 - A153                                     seconded. The motion passed unanimously.

*Ballots reviewed by Director and Deputy Director.

 

Remakes: Damaged                          Mr. Triantafilou made a motion to approve

A72 – A103                                       the ballots as remade; Mr. Mallory                                                                     seconded. The motion passed unanimously.

 

Remakes: Wrong Ballot*                 Mr. Triantafilou made a motion to approve A66                                                 the ballot as remade; Mr. Mallory                                                                      seconded. The motion passed unanimously.

*Voter requested Absentee Ballot and subsequently moved; incorrect ballot sent to voter but all contests were the same; ballot remade to correct precinct.

Remakes: Voter Intent*                     Mr. Triantafilou made a motion to approve

A67 – A71                                         the ballots as remade; Mr. Mallory

A104 – A113                                     seconded. The motion passed unanimously.

*Ballots reviewed by Director and Deputy Director.

 

III. APPROVE:  LOGIC AND ACCURACY TESTING RESULTS

 

The Board was advised that Logic and Accuracy testing is conducted multiple times throughout the Election Cycle; the Public test was conducted October 28, 2021.

 

Mr. Triantafilou made a motion to approve the Logic and Accuracy Testing results; Mr. Mallory seconded.  The motion passed unanimously.

 

  1. APPROVE: SUBMITTAL OF RESOLUTION TO AUTHORIZE UTILIZTION OF COUNTY-ISSUED CREDIT CARDS

 

The Board was advised that the Ohio Revised Code allows for the use of a Credit Card for specific purposes; the Board of Elections has expressed their need to the Hamilton County Commissioners for an agency credit card.

 

Mr. Triantafilou made a motion to authorize the Director and Deputy Director to submit a resolution to the Board of County Commissioners for approval and to authorize Board staff to utilize the county-issued credit cards in accordance with ORC 301.27; Mr. Mallory seconded.  The motion passed unanimously.

 

  1. UPDATE: NOVEMBER 2021 GENERAL ELECTION

 

Ms. Poland provided the following updates:

  1. Early/Absentee Voting Update: 18,000+ absentee ballots have been mailed; 68% have been returned.

10,510 voters have voted in person at the BOE.

 

  1. DECLARE POLLS OPEN FOR THE NOVEMBER 2, 2021 GENERAL ELECTION

 

Mr. Triantafilou made a motion to Declare the Polls Open at 6:30am on Tuesday, November 2, 2021 for the November 2, 2021 General Election; Mr. Mallory seconded.  The motion passed unanimously.

 

  1. DISCUSSION: PERSONNEL MATTER

 

Mr. Triantafilou made a motion to enter Executive Session for the purpose of discussing a personnel matter; Mr. Mallory seconded.  Ms. McFarlin -aye; Mr. Triantafilou -aye; Mr. Gerhardt -aye; Mr. Mallory -aye; whereupon the Board entered Executive Session at 8:47am.

 

Mr. Triantafilou made a motion to return to Regular Session; Mr. Mallory seconded.  Ms. McFarlin -aye; Mr. Triantafilou -aye; Mr. Gerhardt -aye; Mr. Mallory -aye; whereupon the Board returned to Regular Session at 9:01am.

 

Mr. Mallory made a motion to terminate the employment of Alicia Moore as a Registration Official effective immediately; Mr. Triantafilou seconded.  The motion passed unanimously.

 

  1. OTHER BUSINESS

 

Kenny Henning, Secretary of State District Liaison thanked Staff for hosting Secretary of State LaRose’s visit to the Board of Elections this past weekend.

 

Mr. Triantafilou addressed the ongoing situation concerning the campaigning area outside of the Early Vote Center and requested the Board engage in a future discussion of same.  Chair McFarlin and Mr. Mallory weighed in with their concerns as well.

 

There being no further business to come before the Board, Mr. Triantafilou made a motion to stand in recess; Mr. Mallory seconded.  The motion passed unanimously.

 

HAMILTON COUNTY BOARD OF ELECTIONS

MEETING HELD

NOVEMBER 2, 2021 at 6:30PM

 

The meeting of the Hamilton County Board of Elections reconvened at 6:30pm.  Present were members Ms. McFarlin, Mr. Triantafilou, Mr.  Gerhardt and Mr. Mallory. Also present: Director Sherry Poland and Deputy Director Alex Linser; Dave Stevenson and Jesse Daley with the Hamilton County Prosecutor’s office.

 

It was noted that proper notice was duly provided as required by O.R.C. 121.22.  The meeting opened with the Pledge of Allegiance.

  1. APPROVE: BALLOT REMAKES

 

Ms. Criddle presented the following ballots to the Board.  All were remade by bipartisan teams pursuant to Secretary of State Directive and Board policy:

 

Remakes: Damaged                          Mr. Triantafilou made a motion to approve

A164 – A194                                     the ballots as remade; Mr. Mallory

A219 -A228                                      seconded. The motion passed unanimously.

 

Remakes: UOCAV                            Mr. Triantafilou made a motion to approve

A229 – A231                                     the ballots as remade; Mr. Mallory

seconded. The motion passed unanimously.

 

Remakes: Stray Marks*                   Mr. Triantafilou made a motion to approve

A195 – A213                                     the ballots as remade; Mr. Mallory

A232 – A234                                     seconded. The motion passed unanimously.

*Ballots reviewed by Director and Deputy Director.

 

Remakes: Voter Intent*                     Mr. Triantafilou made a motion to approve

A214 – A218                                     the ballots as remade; Mr. Mallory

seconded. The motion passed unanimously.

*Ballots reviewed by Director and Deputy Director.

 

  1. DECLARE POLLS CLOSED FOR THE NOVEMBER 2, 2021 GENERAL ELECTION

 

Mr. Triantafilou made a motion to Declare the Polls closed at 7:30pm on Tuesday, November 2, 2021 for the November 2, 2021 General Election; Mr. Mallory seconded.  The motion passed unanimously.

 

Being advised that there may still be business to come before the Board, Mr. Triantafilou made a motion to stand in recess; Mr. Mallory seconded.  The motion passed unanimously.

 

Mr. Triantafilou made a motion to reconvene; Mr. Mallory seconded.  The motion passed unanimously.

 

APPROVE: BALLOT REMAKES

 

Ms. Criddle presented the following ballots to the Board.  All were remade by bipartisan teams pursuant to Secretary of State Directive and Board policy:

 

Remakes: Stray Marks*                   Mr. Triantafilou made a motion to approve

A235 – A237                                     the ballots as remade; Mr. Mallory

seconded. The motion passed unanimously.

*Ballots reviewed by Director and Deputy Director.

 

Remakes: Voter Intent*                     Mr. Triantafilou made a motion to approve

A238                                                 the ballot as remade; Mr. Mallory

seconded. The motion passed unanimously.

*Ballots reviewed by Director and Deputy Director.

 

 

There being no further business to come before the Board, Mr. Triantafilou made a motion to Adjourn; Mr. Mallory seconded.  The motion passed unanimously.

 

 

APPROVED:       NOVEMBER 15, 2021

 

CHAIR:               GWEN MCFARLIN

 

DIRECTOR:       SHERRY L. POLAND